CHECKLIST FOR CANDIDATES FORUM

 

THE LEAGUE OF WOMEN VOTERS  of ______________________________________________

OFFICE______________________         COMPENSATION___________________              TERM_________ 
DATE OF FORUM____/____/_____        TIME_______                  LOCATION________________________________________ 

60 days before event:  
___APPOINT COORDINATOR:________________________________ (Coordinator uses this checklist)

__GET LIST OF CANDIDATES FROM REGISTRAR OF VOTERS AFTER CLOSE OF FILING PERIOD.

___RESERVE LOCATION; SEND ROOM ARRANGEMENT TO PERSON WHO WILL SET UP.  
(have a table and chairs for candidates; table at door for LWV Hosts; table outside meeting hall for campaign literature.) 

___REQUEST MIKES, IF NEEDED  
(One for each person or table mike which can be passed)

___MAIL INVITATIONS TO CANDIDATES (Include postcards to notify acceptance) 

30 days before event:  
___APPOINT THE FOLLOWING:

  • _____MODERATOR (Give Moderator checklist/ground rules/names of assistants.) 
  • _____TIMER
  • _____QUESTION SORTERS
  • _____QUESTION  RUNNERS
  • _____HOSTS (2 at door) 

___RELEASE PUBLICITY & FLYER (to Libraries, chambers of commerce, local newspapers, put it on your web site etc.) 

15 days before event:  
_____PREPARE NAME PLATES FOR CANDIDATES (MINIMUM 2" HIGH LETTERS)  
_____PREPARE LOTS FOR CANDIDATES TO DRAW FOR ORDER OF SPEAKING 
_____PLAN TIME BLOCKS FOR FORUM (very important if many candidates.) 

Day of event:  
MODERATOR ARRIVES 30 MINUTES EARLY; MEET CANDIDATES & CHECK NAMES; DRAW LOTS & MARK ORDER ON SCRIPT. 

_____Bring gavel, procedures, ground rules, invitation letters, and script.  
_____Review setup of head table; place nameplates; check water glasses; test microphones.  
_____To see & be seen, Moderator apart from candidates. Ensure no campaign literature, etc. 

 TIMER BRING STOP WATCH AND SIGNS (Wear LWV badge or I.D.) 
QUESTION SORTERS BRING 3x5 CARDS/PENCILS FOR QUESTIONS (Wear LWV badge or I.D.) 

SUMMARY TO BRING:  
LWV SIGN/BANNER, GAVEL, TABLE CLOTH/COVER, LWV HANDOUTS (IF ANY), NAME PLATES, WATER GLASSES, STOP WATCH/SIGNS, 3x5 CARDS/PENCILS, REFRESHMENTS, IF DESIRED.