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League of Women Voters of Butte County Board Meeting Minutes February 14, 2023 5:30 pm Zoom |
Members Present: Satsie Veith, Sandra Flake, Toni Reid, Caroline Langen, Janet Rechtman, Marcia Moore
- Call to Order
Meeting called to order at 5:34 p.m.
2. Approve Meeting Minutes
The minutes were approved with one correction, pertaining to monies received from the County for work done on elections, as follows: We received $3000 as a donation for the work the League did at the Durham VAC and we should receive $1500 as the first of two installments on the 2022-23 contract with Butte County Election
3. Feb. 11 Meeting: Review of Results
The Feb. 11 meeting was attended by approximately 20 members, many of whom were new to the League and were enthusiastic. Janet Rechtman presented an extensive summary of the notes which were taken by board members. Discussion was held regarding how the Board should move forward with this information. It was decided that Janet will prepare (based on the topics which were presented) a survey to be sent to the membership asking for preferences so that members who could not attend will also feel included. Janet will first send a draft of the survey to the Board for input. She will also include in the survey an opportunity for members to indicate which type of program they might be interested in working on. President Satsie Veith will also use the suggestions as a basis for the information she passes on to the State Board for their planning.
4. Financial Report/Quickbooks Update
Sandra Flake stated that the budget committee has had one meeting and will have one more at which they will prepare the draft which should be ready for the March meeting. No financial report is due this month, but the third quarter report will be presented in April.
More information is needed about the cost for a new QuickBooks program. Ours is outdated and will have to be replaced. Sandra is still trying to determine the actual cost and whether desktop or online will be most appropriate. Guidance was given from the Board that Sandra continue to research to determine the most appropriate and least expensive program that will meet our needs. It may be necessary to budget up to $800 per year for the new program.
5. 501c3 Update
We reviewed the two proposed amendments to our bylaws which will be required for us to claim 501c3 status and which had been recommended by the consultant for the League. In addition, a third amendment which will allow our chapter to have a co-president was reviewed. It was moved and seconded to approve all three amendments. The motion passed unanimously. The amendments will be presented to the general membership and voted on at our annual meeting in May.
6. Communication Plan/Access to Zoom programs
A communication plan drafted by Sunday Cummins was presented and discussed. The Board expressed approval and also commented that it would work best if we had a communication director which at present we do not. No action was taken on access to zoom programs.
7. Donation to Convention
Discussion was held on whether to send a donation to the State to help defray the cost to the State for the convention. It was pointed out that the money ($1200) we have set aside for sending our own members to the state convention will not go far for our own members. It was also brought up that we might consider sending some money from our education fund. Due to lack of a quorum a vote was not taken but the issue could be brought up at the April meeting when we know how many members will be attending.
The meeting was adjourned at 6:47 p.m. The next meeting will be held on March 14 by zoom at 5:30 p.m.
Respectfully submitted, Marcia Moore