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League of Women Voters of Butte County Board Meeting Minutes May 9, 2023 5:30 pm Zoom |
Board Members Present: Satsie Veith, Sandra Flake, Janet Rechtman, Claire Greene, Caroline Langen, Marcia Moore
1. Call to Order
The meeting was called to order at 5:31 p.m.
2. Approve Meeting Minutes
The minutes were approved as written.
3. Financial Report
Sandra Flake reviewed the three 9-month statements which had been sent to the board prior to the meeting: Profit and Loss Budget vs. Actual, Profit and Loss Previous Year Comparison, and the North Valley Community Foundation Statement of Activity. She stated that we are doing as expected regarding the budget and anticipates that at the end of the fiscal year we will be within +/- $2000 of our planned budget with ease of transfer of funds should there be an overspending. Any net income loss is largely covered by two expected payments from the county. She stated that the NVCF report for the 3rd quarter is reversing investment losses of the previous year. Her report was accepted by a unanimous vote.
4. Annual Meeting Preparation – Power Point Slides, etc.
Janet Rechtman was commended on the slide presentation which will run at the annual meeting before the business session begins. It was suggested that the presentation be sent (after the meeting) to the entire membership. She also showed her Power Point Presentation she plans to serve as a guide for the business meeting. It was agreed to adjust the order of events to comply with the agenda order which was included in the packets sent to the membership in preparation for the meeting.
President Veith reported on a discussion she had held with Debra Barger regarding our lack of compliance with our bylaws in having only eight, rather than nine members on the board as well as (with the new co-presidency) five board members who are officers and only three who are elected. A proposal was made to have a nomination from the floor of one more board member who will serve without portfolio. Caroline Langen was asked, and agreed, to have her name put forth for that position. This proposal met with full agreement from the Board.
5. High School Civics Update
The county registrar’s office has informed us that at this time no high schools have asked for literature so the League will not be asked this year to distribute materials. There will be contract discussions for further work should it be necessary between President Veith and the Registrar’s office.
6. Voter Advisory Committee Meetings
President Veith stated that the elections committee will be holding two public meetings (held every two years); one next week on language access to voting and one on May 23 on disability access to voting. She will be attending both and invites any others who are interested to attend. In addition, if anyone knows of any problems, in these areas, they are invited to pass the information on.
7. Board and committee Reports
Sandra Flake reported that the planned (and necessary) transition to a new QuickBooks software program may need to happen even before the end of this fiscal year. She is in discussion with the company and is concerned to make sure that all previous records will be available primarily so that when we have our 501c3 status our 6 prior annual reports will be available.
Marcia Moore reported that there are some gaps in the name tag generating system which she hopes to work out and provide a protocol for in the near future. At present, a few of the name tags may have to be used without the LWV logo as the Avery template seems to have been corrupted or is missing.
8. New Voter Logo
Discussion was held about a possible new logo for the Voter newsletter. General opinion was that the original one with the word “Voter” in red (to match the slash under LWV) be considered but that we would like to see that before making the final decision.
The meeting was adjourned at 6:18 p.m. The next meeting will be held by zoom on June 13 at 5:30 p.m.
Respectfully Submitted,
Marcia Moore