LWVPA Board Policies & Objectives
1. The Executive Committee shall consist of president, program vice president, membership vice president, correspondence and recording secretaries and treasurer. When necessary, the Executive Committee will meet between board meetings for the purpose of planning and carrying our housekeeping details. The committee shall not act on matters of policy. It will report its activities to the full Board.
2. If any office is held by two people (co) both shall have voting privileges on the Executive Committee and on the Board. Only one co-president shall conduct a meeting.
3. All expense vouchers for items outside the approved budget must be counter-signed by the president or vice president. All bills and requests for reimbursement must be accompanied by a receipt and submitted to the Treasurer promptly.
4. Expenditures which exceed $100.00 must have Board approval and should be in writing.
5. The deadline for materials in The Voter is the day of the Board meeting. The Voter is subject to presidential approval.
6. The League speaks with one voice. All publicity releases and League material shall be submitted for presidential approval. Letters to the editor must go out over the president's name unless another member is designated by the president
7. The person responsible for preparation of written material over whose signature it will be released must have the privilege of proofreading and approving the printed copy prior to release.
8. Anyone wanting time on the agenda must notify the president before the meeting. Board members should notify the president if unable to attend a meeting.
9. The League may take action on governmental measures and policies in the public interest. However, it shall not support or oppose any party or candidate. Board members shall not run for or hold office. If a Board member declares for an elective office, the member shall resign from the Board. Public notices released by the League announcing the resignation of a Board Member to run for a political office shall be carefully worded to avoid the appearance of endorsing the resigning Board member's candidacy. The President(s) and Voter Service Chair(s) shall not (1) allow their picture or their name to be used in connection with a political campaign (2) chair or administer fund raising or (3) chair campaign events. The President(s) and Voter Service Chair(s) shall not display candidate signs in their yards or work in any significant way in a campaign. Activities must be limited to preserve the League's non-partisan position. A board member may serve on any public board, commission, committee, or coalition. However, that Board member does not represent the League unless officially designated as a League representative by the League Board. A Board member may not speak or work against a League position in any way. The political activities of a spouse or relative of a Board member are to be considered as separate and distinct from the activities of that Board member.
10. A candidate for public office or a person who has served in a public office will become eligible for Board Membership at the next annual meeting following the candidacy or term of office.
11. The corresponding secretary will send appropriate cards to members for certain occasions: Hospitalization or illness, death of a relative. Flowers (or appropriate contribution) will be sent on the following occasions: death of a member, death of a member's spouse or member's child.
12. The membership list is solely for the convenience of League members and shall not be used for any mailing without permission of the Board.
13. Co-sponsoring of activities shall be limited to other LWV's or organizations whose goals are compatible with LWV. Great care should be taken before joining coalitions.
14. Exceptions or amendments to the above policies within a League year require a two-thirds vote of Board members present and voting at a regularly scheduled meeting of the Board. (Approved June 16, 1997)
15. If appreciable sums of money are managed by the League, a fidelity bond should be purchased to cover those handling the funds.
16. Observers may speak to government bodies with the board's permission if there is an applicable program position. They speak as citizens to such groups if they make clear they are speaking for themselves.
17. The president should see that LWVUS and LWVO action alerts are acted upon appropriately.
18. Committees shall meet at the beginning of the year to develop strategies for meeting the board's priorities and bring their plans to the board for approval. Board members take office immediately after the Annual Meeting.
19. The Voter Service Chairman shall be a director nominated by the Nominating Committee
LWVPA Investment Policy (Adopted February 28, 2023)
The principal investment objective of the League of Women Voters of the Perrysburg Area (LWVPA) Fund (Fund) is to provide a rate of return sufficient to offset the impact of inflation on Fund assets as well as to provide for capital appreciation and income commensurate with low level of risk while protecting the original principal investment. In order to attain this investment objective, Fund assets shall be composed of equity and fixed income securities as well as cash equivalents allocated in a manner broadly consistent with the long-term goals established herein. Assets shall be invested in a manner consistent with “prudent investor” rules.
Skotynsky Financial Group, LLC (Investment Manager), taking into consideration the outlook for the general economy and the existing environment of the financial markets, shall determine asset mix. There will be two separate accounts in regard to the LWVPA: One will be the Short Term Account held at a banking financial institution, the second being a Long Term Account. The LWVPA shall target 12-24 months of expected expenses in the Short-Term Account, the balance shall go into the Long-Term Account. The asset mix is expected to reflect a growth/income objective, defined by the Investment Manager as utilizing the following broad policy ranges:
|Long Term Account||MINIMUM||MAXIMUM|
|Fixed Incomes & Cash Equivalents||25%||50%|
|Short Term Account||MINIMUM||MAXIMUM|
|Fixed Incomes & Cash Equivalents||100%||100%|
The Investment Manager shall retain cash equivalents sufficient to meet normal Fund liquidity requirements. It will be the responsibility of the LWVPA to notify the Investment Manager of significant liquidity requirements as far in advance as practicable.
The equity component of the portfolio shall be properly diversified and shall generally be composed of a selection of mutual funds and/or individual equity securities designed to achieve the long-term objectives stated herein. It is the desire of the LWVPA that mutual fund dividends will be distributed to the general fund. Equities or equivalents in a single company shall not exceed 10% of the equity portfolio. Within the equity component, the aggregate international and small/mid-cap equity investments shall be within the range of 0% to 35% of the equity component.
The fixed income component of the portfolio will generally be composed of a selection of mutual funds and money market funds designed to provide current income and stability of principal. To the extent that individual bonds are utilized, such securities shall be limited to obligations of the US Treasury, Federal Government Agencies and well-diversified, high-quality (as defined by minimum Moody’s A3 and Standard & Poor’s A-ratings) corporate bonds. The average maturity of these holdings shall not exceed ten years. Corporate bonds issued by a single company shall not exceed 10% of the fixed income portfolio.
On occasion, the LWVPA Board may approve a distribution that reduces the principal investment as part of the annual budgeting process or per Board Policies on approving expenditures.
In order to ensure that the guidelines established herein are being adequately met and to review the continuing appropriateness of said guidelines, a meeting between representatives of the Investment Manager and the LWVPA shall be held at least annually with additional meetings as may be required. During such meetings, a general review of the investment performance of the portfolio shall be conducted taking into consideration the long-term goals and objectives of the account as well as the existing environment of the financial markets.
Total Fund performance, calculated on a total return basis, over a moving 5-year measurement period is expected to be competitive with industry returns for funds utilizing similar investment parameters. Benchmark comparisons for component returns will include the Standard & Poor’s 500 Index for stocks, the Barclays US Aggregate Bond Index for bonds, and 91-day US Treasury Bills for money market funds.
The Board of Directors shall review this Fund Investment Policy periodically and may amend the policy as conditions warrant. The Treasurer and/or President may recommend amendments to the policy as necessary.
The Investment Committee shall consist of at least two members of Executive Committee and they will be the President and the Treasurer. Remaining members of the Investment Committee shall be the appointed trustees of the Education Fund.
The Committee shall monitor the capital reserve balances and ensure that these funds are invested and reinvested within the guidelines of the investment policy on a timely basis.
No member of the Executive Board or Investment Committee shall be remunerated for any services rendered on behalf of the LWVPA. (Investment Policy Revised and Approved 02/28/23.)