BOARD OF DIRECTORS
Officers
- Co-Presidents: president.lwvhhiba [at] gmail.com (Deborah McGivern), copresident.lwvhhba [at] gmail.com (Joanne Gatti-Petito)
- Vice President: Open
- Secretary: Patti Winch
- Treasurer: Open
Directors
- Communications: %20aestern1 [at] gmail.com (Sandy Stern), Tim.diana.heitman [at] gmail.com (Diana Heitman)
- eBlast/Mailchimp Coordinator: Patti Winch
- Education Co-Chairs: Open
- Membership Co-Chairs: roshnow [at] gmail.com (Kay Roshnow), Open
- Social Justice/Healthcare: sayotte [at] optionline.net (Sally Ayotte), barb.hammes [at] gmail.com (Barbara Hammes)
- Voter Services Co-Chairs: Karenwress [at] gmail.com (Karen Ress), julesmap [at] verizon.net (Julia Stefanini)
Appointed Off-Board Positions
- Newsletter Editor: cmcclellan8855 [at] gmail.com (Cathy McClellan)
- Roster Manager: pborkoski [at] gmail.com (Patti Borkoski)
- Sign-Up Genius Tech: julesmap [at] verizon.net (Julia )julesmap [at] verizon.net (Stefanini)
- Social Media: Mary Ann Burgeson
- Sign-Up Genius Tech: julesmap [at] verizon.net (Julia )julesmap [at] verizon.net (Stefanini)
- VOTE411 Coordinator: Patti Winch
- Web Administrator: web.lwvhhi [at] gmail.com (Judy Dunning)
BYLAWS
(Amended May 20, 2026)
Article I
Name
Sec. 1. Name. The name of this organization shall be League of Women Voters of Hilton Head Island-Bluffton Area, hereinafter referred to in these bylaws as LWVHHI-BA, or as the League. This local League is an integral part of the League of Women Voters of the United States, hereinafter referred to in these bylaws as LWVUS, and of the League of Women Voters of South Carolina,
hereinafter referred to in these bylaws as LWVSC.
Article II
Purposes and Policy
Sec. 1. Purposes. The purposes of the LWVHHI-BA are to promote political responsibility through informed and active participation in government, and to act on identified governmental issues.
Sec. 2. Policies. The policies of LWVHHI-BA are:
1. Political Policy. The LWVHHI-BA shall not support or oppose any political party or any candidate.
2. Diversity, Equity, & Inclusion Policy. The LWVHHI-BA is fully committed to ensure compliance - in principle and in practice - with LWVUS' Diversity, Equity, and Inclusion Policy.
2. Diversity, Equity, & Inclusion Policy. The LWVHHI-BA is fully committed to ensure compliance - in principle and in practice - with LWVUS' Diversity, Equity, and Inclusion Policy.
Article III
Membership
Sec. 1. Eligibility. Any person who subscribes to the purposes and policy of the League shall be eligible for membership.
Sec. 2. Types of Membership.
a. Voting Members. Persons at least 16 years of age who join the League shall bevoting members of the local and state Leagues of their place of joining, and of the LWVUS.
Sec. 3. Those who have been members of the League for 50 years or more shall be honorary life members, and excused from the payment of dues.
Article IV
Board of Directors
Sec. 1. Number, Manner of Selection, and Terms of Office. The Board of Directors shall consist of the Officers of the League, Committee Chairs and Co-Chairs, and are elected to 2-year terms. Elected directors shall be elected by thegeneral membership at each annual meeting and shall serve for a term of two years, or until their successors have been elected and qualified. The elected members shall appoint such additional directors, not exceeding four, as they deem necessary to carry out the work of the League. The term of the appointed directors shall be one year and shall expire at the conclusion of the next annual meeting.
Sec. 2. Qualifications. No person shall be elected or appointed or shall continue to serve as an officer or director of this organization, unless this person is a voting member of the LWVHHI-BA.
Sec. 3. Vacancies. Any vacancy occurring in the Board of Directors by reason of the resignation, death, or disqualification of an officer or elected member may be filled, until the next annual meeting, by a majority vote of the remaining membersof the Board of Directors. Three consecutive absences from a Board meeting of any member without valid reason shall be deemed a resignation unless approved by the Board.
Sec. 4. Powers. The Board shall manage and supervise the business affairs and activities of the LWVHHI-BA subject to the instructions of the annual meeting. It shall select delegates to the state convention and council and to the national convention. It shall have the power to create such special committees as it deems necessary and shall perform such other duties as are specified by these bylaws.
Sec. 5. Meetings. There shall be at least nine regular in-person or virtual meetings of the Board of Directors annually. The president or co-president may call special meetings of the Board of Directors and shall call a special meeting upon the written request of five members of the Board. The Board of Directors shall have the authority to conduct decision-making meetings by email or virtually when necessary.
Sec. 4. Powers. The Board shall manage and supervise the business affairs and activities of the LWVHHI-BA subject to the instructions of the annual meeting. It shall select delegates to the state convention and council and to the national convention. It shall have the power to create such special committees as it deems necessary and shall perform such other duties as are specified by these bylaws.
Sec. 5. Meetings. There shall be at least nine regular in-person or virtual meetings of the Board of Directors annually. The president or co-president may call special meetings of the Board of Directors and shall call a special meeting upon the written request of five members of the Board. The Board of Directors shall have the authority to conduct decision-making meetings by email or virtually when necessary.
Sec. 6. Quorum. A majority of the Board of Directors shall constitute a quorum.
Article V
Officers
Sec. 1. Enumeration and Election of Officers. The officers of the LWVHHI-BA shall be a president or co-presidents, a vice-president, a secretary or co-secretaries, and a treasurer or co-treasurers, who shall be elected for terms of two years by the general membership at an annual meeting and shall take office immediately.
Sec. 2. The President or Co-Presidents. The office of the president may be held by one individual or by two acting as a team. When co-presidents are elected, each shall have full authority to act pursuant to the directives herein. Any division of responsibility between them is for the co-presidents to determine. If one of the co-presidents should leave office for any reason during a two-year term, the Board shall have the option of proceeding with only the remaining co-president, or it may elect one of its members as a replacement for the vacating co-president. The
president or a co-president shall preside at all meetings of the organization and of the Board of Directors. The president or co-president may, in the absence of the treasurer, sign or endorse checks, drafts, and notes. The president or co-president shall have responsibility for supervision and management and shall perform such other duties as the Board may designate.
Sec. 3. The Vice-President. The vice-president shall, in the event of absence, disability, resignation or death of the president or co-presidents, possess all powers and perform all the duties of that office until such time as the board of directors shall select one of its members to fill the vacancy. The vice-president shall be responsible for program planning and shall perform such other duties as the president or co-presidents and the board may designate.
Sec. 4. The Secretary or Co-Secretaries. The secretary or co-secretaries shall keep minutes of all meetings of the Board of Directors and of additional meetings as directed by the president or co-president. secretary or co-secretaries shall notify all officers and directors of their election. The secretary or co-secretaries shall sign, with the president or co-president, all contracts and other instruments when so authorized by the Board and shall perform such other functions as may be incident to the office. The secretary or co-secretaries shall keep a file of all positions reached by the LWVHHI-BA.
Sec. 3. The Vice-President. The vice-president shall, in the event of absence, disability, resignation or death of the president or co-presidents, possess all powers and perform all the duties of that office until such time as the board of directors shall select one of its members to fill the vacancy. The vice-president shall be responsible for program planning and shall perform such other duties as the president or co-presidents and the board may designate.
Sec. 4. The Secretary or Co-Secretaries. The secretary or co-secretaries shall keep minutes of all meetings of the Board of Directors and of additional meetings as directed by the president or co-president. secretary or co-secretaries shall notify all officers and directors of their election. The secretary or co-secretaries shall sign, with the president or co-president, all contracts and other instruments when so authorized by the Board and shall perform such other functions as may be incident to the office. The secretary or co-secretaries shall keep a file of all positions reached by the LWVHHI-BA.
Sec. 5. Treasurer or Co-Treasurer. The Treasurer and or Co-Treasurer shall collect and receive all amounts of money due. The Treasurer and or the Co-treasurer shall be the custodian of these amounts of money, shall deposit them in a bank designated by the Board of Directors, and shall disburse the same only upon order of the Board. Disbursement of funds approved in the budget shall require no further approval by the Board. The Treasurer and or Co-treasurer shall present statements to the board at their regular meetings and an annual report at the annual meeting and shall make all state and federal filings in a timely manner.
Article VI
Financial Administration
Sec. 1. Fiscal Year. The fiscal year of the LWVHHI-BA shall commence on July 1 each year, and end on June 30th of the following year.
Sec. 2. Dues. All members shall pay membership dues, except Lifetime members. Membership lasts for one year after joining or renewal. Membership dues are set by LWVUS. Members who fail to renew within the period specified by LWVUS will be removed from the roster.
Sec. 3. Budget. A budget for the ensuing year shall be submitted by the Board of Directors to the members prior to the annual meeting for adoption at said meeting. The budget shall include support for the work of the League as a whole.
Sec. 4. Finance Committee. A Finance Committee shall be appointed by the Board of Directors to oversee the finances of the League and working with the committee chairs develop a budget for the ensuing year. The proposed budget shall be sent to all members 14 days before the annual meeting. The treasurer shall not be eligible to serve as chair of the budget committee.
Sec. 5. Review of Financial Records. At the discretion of the Board of Directors, a periodic review of the financial records may be conducted by an outside party.
Article VII
Meetings
Sec. 1. Membership Meetings. There shall be at least six in-person or virtual meetings of the membership each year. The time and place shall be determined by the Board of Directors and Committee Chairs may call a special general membership meeting upon the written request of 10% of the voting members.
Sec. 2. Annual Meeting. An annual meeting shall be held between May 1 and June 15, the exact date to be determined by the Board of Directors. The annual meeting shall:
(a) adopt a local program for the coming year
(b) elect Officers, Chairs and Directors
(c) adopt an adequate budget
(d) approve any changes to the Bylaws
(e) transact such other business as may come before it.
Sec. 3. Quorum. 10% of the membership shall constitute a quorum at all business meetings of the LWVHHI-BA.
Article VIII
Nominations and Elections
Sec. 1. Nominating Committee. At the discretion of the President or Co-Presidents, there shall be a nominating committee. The Nominating Committee shall consist of three - five members, two of whom shall be members of the Board of Directors. Suggestions for nominations for officers and directors may be sent to this committee by any voting member. When selecting candidates for office, the nominating committee shall be guided by the principles of Diversity, Equity, and Inclusion (DEI).
Sec. 2. Elections. 10% of the membership shall constitute a quorum and shall vote at the Annual Meeting. The Program Plans, Slate of Officers, Directors, and Chairs, Budget, and any revisions to the Bylaw will be voted on for membership approvals. Absentee voting by ballot will be permitted.
Article IX
Program
Sec. 1. Authorization. The governing principles adopted by the national convention and supported by the League as a whole, constitute the authorization for the adoption of the program.
Sec. 2. Program. The program of the LWVHHI-BA shall consist of:
(a) actions to implement the principles of the League of the United States and (b) those local governmental issues chosen for concerted study and action.
Sec. 3. Action by the Annual Meeting. The annual meeting shall act upon the program using the following procedures:
(a) The Board of Directors shall consider the recommendations sent in by the voting members two months prior to the annual meeting and shall formulate a proposed program.
(b) The proposed program shall be sent to all members 14 days before the annual meeting.
(c) A majority of voting members present and voting at the annual meeting shall be required for the adoption of subjects in the proposed program as presented to the annual meeting by the Board of Directors.
(d) Recommendations for the program submitted by voting members two months prior to the annual meeting but not included in the proposed program recommended by the Board of Directors may be considered by the annual meeting provided that the annual meeting shall order consideration by a majority vote.
(e) Changes in the program, in the case of altered condition, may be made provided that:
(1) information concerning the proposed changes has been sent to all members at least two weeks prior to a general membership meeting at which change is to be discussed and
(2) final action by the membership is taken at a succeeding meeting.
Sec. 2. Program. The program of the LWVHHI-BA shall consist of:
(a) actions to implement the principles of the League of the United States and (b) those local governmental issues chosen for concerted study and action.
Sec. 3. Action by the Annual Meeting. The annual meeting shall act upon the program using the following procedures:
(a) The Board of Directors shall consider the recommendations sent in by the voting members two months prior to the annual meeting and shall formulate a proposed program.
(b) The proposed program shall be sent to all members 14 days before the annual meeting.
(c) A majority of voting members present and voting at the annual meeting shall be required for the adoption of subjects in the proposed program as presented to the annual meeting by the Board of Directors.
(d) Recommendations for the program submitted by voting members two months prior to the annual meeting but not included in the proposed program recommended by the Board of Directors may be considered by the annual meeting provided that the annual meeting shall order consideration by a majority vote.
(e) Changes in the program, in the case of altered condition, may be made provided that:
(1) information concerning the proposed changes has been sent to all members at least two weeks prior to a general membership meeting at which change is to be discussed and
(2) final action by the membership is taken at a succeeding meeting.
Sec. 4. Member Action. Members may act in the name of the League only when authorized to do so by the President or Co-Presidents. They may act only inconformity with, and not contrary to, a position taken by the LWVHHI-BA or the LWVSC, or the LWVUS.
Article X
Parliamentary Authority
Sec. 1. Parliamentary Authority. The rules contained in Robert's Rules of Order Newly Revised shall govern the organization in all cases to which they are applicable and to which they are not inconsistent with these bylaws.
Article XI
Amendments
These bylaws may be amended by a quorum of the voting members present and voting at the annual meeting, provided that the amendments were submitted to the membership in writing at least 14 days in advance of the meeting.
Article XII
Dissolution
Dissolution
In the event of the merger or dissolution of this corporation for any reason, all money and securities or other property of whatsoever nature which at the time be owned or under the absolute control of the corporation shall be distributed at the discretion of the board, or such other persons as shall be charged by law with the liquidation or winding up of the corporation and its affairs, to any member organization of the League of Women Voters national organization which is exempt under Section 501(c)(3) of the Internal Revenue Code or the corresponding section of any future federal tax code; or if none of these organizations are then in existence or exempt under those tax provisions, then, at the discretion of the Board, to another organization which is organized and operated exclusively for charitable and educational purposes and which has established its tax-exempt status under such designated tax provisions.
POLICIES
Nonpartisan Policy
(Amended December 8, 2016; April 4, 2019)
The League may take action on governmental measures and policies in keeping with League positions. However, it shall not support or oppose any political party or any candidates.
Recognizing that the League experience uniquely equips members for public life, and wishing to encourage members to utilize their knowledge and abilities, non-Board members are urged to participate fully in party activities (on an individual basis).
Because the Board has the responsibility of maintaining the nonpartisanship of the organization, eligibility for serving on the Board is affected by political activity. The time period between the political activity and eligibility for serving on the Board is to be decided on a case by case basis by the Board at its discretion.
Specific activities that preclude serving on the Board in any capacity are as follows:
● Holding or actively seeking partisan political office
● Serving as an official, including precinct captain, in a party organization or in an organization endorsing a candidate for partisan political office
● Participating in campaigns for partisan political offices in such a way as to be identified publicly with the candidate
● Circulating nominating petitions, distributing campaign materials and displaying bumper stickers endorsing a political party or candidate for partisan political office on the board member's car
● Holding or actively seeking partisan political office
● Serving as an official, including precinct captain, in a party organization or in an organization endorsing a candidate for partisan political office
● Participating in campaigns for partisan political offices in such a way as to be identified publicly with the candidate
● Circulating nominating petitions, distributing campaign materials and displaying bumper stickers endorsing a political party or candidate for partisan political office on the board member's car
In addition, eligibility for the Presidency, Vice Presidency, and the positions of Voter Service and State Issues/Advocacy Chairs preclude:
● Working on a candidate’s campaign for nonpartisan or partisan political office
● Holding or actively seeking nonpartisan or partisan political office
● Working on a candidate’s campaign for nonpartisan or partisan political office
● Holding or actively seeking nonpartisan or partisan political office
Activities that do not affect eligibility for service on the Board in any capacity include:
● Signing nominating petitions
● Signing nominating petitions
● Donating money (any amount) to political campaigns
● Attending campaign social events
● Serving on governmental commissions and coalitions as long as the appointee uses discretion and is aware of League positions as they relate to the commission's responsibilities
● Attending campaign social events
● Serving on governmental commissions and coalitions as long as the appointee uses discretion and is aware of League positions as they relate to the commission's responsibilities
If a Board member plans to engage in political activity that is precluded by the League's nonpartisan policy, the member should resign from the Board. If a Board member has any questions about the appropriateness of political activity, that member must seek the Board's decision. Public notices released by the League regarding the resignation by a Board member running for public office should avoid the appearance of a League endorsement. Board members should speak and act on their own behalf unless they are representing the League. When representing the League, they should work to promote League positions when appropriate and should never work against League positions.
Confidentiality Policy
(Adopted November 2, 2017)
LWV HHI-BA’s membership and email distribution lists are confidential and shall be used for the conduct of League business exclusively.
Financial Check Signing Policy
(Adopted February 1, 2018, amended May 2026)
Any expenditure for $1000 or more shall be approved by the Board or President/Co-President.
Any expenditure for $1000 or more shall be approved by the Board or President/Co-President.
