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Community Advisory Board Meeting - 7/16/25

Total Attendees: 21

• Agenda was posted 72 hours in advance? On-Line: Yes                
• Agenda clearly stated items to be discussed? Yes
• Provided background information to the public via links in the agenda or otherwise? Yes
• Maintained civil conduct: attentive, courteous and open to varied opinions?
• Provided adequate time for public input? 2 minutes
• Appeared members were prepared? Yes
• Appeared that an action item, not put on agenda for closed session, was discussed in closed session vs. in public session? No                           
• Discussed any controversial topic? Yes, the changes the BOS made to the MXCAB By-Laws without its input.                   
• Took any unusual action? Some members resigned.                    
• Unacceptable behavior? No, the body was diminished but remained professional.

• Making Democracy Work
• Social Safety Net
• DEI

• Presentation by Deputy County Administrator  25-2823 - MXCAB Bylaws Revisions - Approved by BOS 7.8.25.
• Mid-way through the presentation, a member of the MXCAB said, “I wish you well” and left the meeting.
• Chair expressed her concern that the BOS wants to redirect the equity work that the MXCAB is set on doing.
• By-Laws were changed to make MXCAB move to quarterly meetings at the dismay MXCAB.
• Recent decisions by the BOS seems to gut the work of the MXCAB and this includes not allowing the voices of the community.
• Another member of the MX Board resigned…sees continuing on the Board as a waste of her time and sees that what is occurring is following the Project 2025 expectations.
• Disappointed that joint meetings between the MXCAB and the BOS ended; concern about losing the sense of accountability and transparency as a focus; take a moment to honor the work of the MX board, there is evidence across the county of the positive human impact of the Measure X monies because of their work.
• Discussed that equity was first and foremost of this board and the work it did was not in partnership with the County but despite it. The CAB was inclusive and welcoming of the community. The obstructionism by the county has a long history: Cancelled CAB meeting violating the By-Laws; when an outside consultant was contracted to review the work of the CAB and wrote a report, the County Admin Office refused to give the CAB the report.  The consultant pushed against this, the CAO blacklisted the highly respected consultant, and the company has not done any work in the county since.  What is happening is a “weakening” and an “intentional dismantling” of this body. Leaving the CAB “powerless”, “toothless” and “pro forma” “is not okay.”  The cost of this is to the community, those in the most need in particular.
• One of the at-large members was sent a letter from the County saying that he was no longer on the MXCAB.
• Made a few comments about a path forward: schedule a meeting with chair of the BOS; some members will reach out to their specific supervisors.
• 25-2822 - RBA Impact Evaluation Framework_MXCAB_7.16.2025_FINAL
• Board voted on the Framework. It was approved.

Did the agency promote rules publicly and enforce them? Yes.

Any recommendations for local League action on issues or on behaviors observed?  Yes.  I think the LWVDV Board should present a letter to the BOS about the weakening of the MXCAB body via the change made in the By-Laws without input from the members of the MXCAB

Community Advisory Board Meeting - 12/18/24

Total Attendees: 15

• Agenda was posted 72 hours in advance?       On-Line:   Yes
• Agenda clearly stated items to be discussed? Yes
• Provided background information to the public via links in the agenda or otherwise? Yes, included attachments
• Maintained civil conduct: attentive, courteous and open to varied opinions? Yes
• Provided adequate time for public input? 2 Minutes
• Appeared members were prepared? Yes, for the most part
• Appeared that an action item, not put on agenda for closed session, was discussed in closed session vs. in public session?   No                       
• Took any unusual action?   No                                         
• Unacceptable behavior? No

• Making Democracy Work: Civic Ed.
• Civil Discourse
• Social Safety Net
• DEI

• Each member offered their feedback regarding the draft MCAB Memo to the BOS (24-4497 - MXCAB Memo re November 12 Joint Meeting)
• Everyone who spoke thought the memo was straight forward, well-written and had good tone.
• Others thought the memo was too long and Supervisors most likely would not read the entire document.
• Discussed MX members meeting with BOS chair and chair elect.
• First vote with amendment did not pass.
• Second vote after robust discussion and an added rewrite of amendment, passed with only one dissent.
• Discussion moved to Racial Equity Results-Based Accountability (RE RBA) Explanation (24-4498 - Equity Results Overview)
• Some contention at the end when the county staff person informed the members that they would not be able to meet in January or February.  More will follow on this because Board members were not accepting of this information.

Community Advisory Board Meeting - 7/17/24

Date Observed: July 17, 2024
Agenda Link: Standing and Advisory (legistar1.com)
Scheduled Start Time:  5:00 p.m.                   Did the meeting start on time? No
                                                                                    (Technical issues, started @ 5:11 p.m.)
Number of Members:  27                                All Present?  No                      # Absent? 9?
Total Attendees: 50

• Approved Record of Actions
• Rachel Rosekind discussed the process for department performance and impact reports and will be making recommendations to the BOS
• Discussion about the exclusion of black men in the decision for the feasibility study re: the Afr. Am. Holistic Wellness Hub
• Presentation on Mapping Prejudice project by the Clerk-Recorder staff
• Addressing the issue of racial covenants on property documents to change the documents per the new law
• Election Outreach Specialists will be hired who are bi-lingual. 
• Working with the Univ Minnesota
• Lauren Hull from County Clerk of the Board gave an overview of County Government.  
• Discussed recommendations and best practices to address community needs as pertains to RFPs for Meas X funding. It’s very difficult for organizations to navigate the bureaucratic processes to apply for Meas. X grants.  
• Peter Kim, director of the Office of Racial Equity and Social Justice supports the Meas X recommendations
• Update about the retreat on Aug 21st starting at 3:00 an extended time, will be a hybrid meeting

Did the agency promote rules publicly and enforce them? Yes
Additional Important Links: More links in the agenda

Adjourned at 7:37 p.m.

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Community Advisory Board Meeting - 5/15/24

Total Attendees: 45

Did the agency promote rules publicly and enforce them?  Yes

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Community Advisory Board Meeting - 2/21/24

Total Attendees: 41

• Agenda was posted 72 hours in advance?     On-Line:    yes           
• Agenda clearly stated items to be discussed? Yes
• Provided background information to the public via links in the agenda or otherwise? Yes
• Maintained civil conduct: attentive, courteous and open to varied opinions? Yes
• Provided adequate time for public input? 3 min. (has increased from 2 minutes)
• Appeared members were prepared? Yes
• Appeared that an action item, not put on agenda for closed session, was discussed in closed session vs. in public session?           No               
• Took any unusual action?      No                      
• Unacceptable behavior? No

• Making Democracy Work: Civic Education
• Health Care; elder care/abuse
• Civil Discourse
• Social Safety Net; need other groups addressed: domestic abuse shelters etc.
• DEI

• Some members of the MXCAB will be timed out in their position so shared some of their observations.
• 7 at-large seats and 5 district seats are open.  The recruitment window is open to community members apply for MXCAB; 3-year terms.
• County Financials - revenues and expenditures were presented in slide deck
• Discussed the document with considerations to the BOS for one-time $28 million.
  • Shared ideas and suggestions for how to move forward in prioritizing for the one-time money.
  • Made a motion for the process in how the MXCAB will decided the next tranche of money.

Did the agency promote rules publicly and enforce them?  Yes

Any recommendations for local League action on issues (Voter Services, Community Conversations, etc.) or on behaviors observed?  No

Adjourned at 7:12

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Community Advisory Board Meeting - 1/17/24

Total Attendees: 48 in person and on Zoom

• Agenda was posted 72 hours in advance?                    On-Line:   Yes             
• Agenda clearly stated items to be discussed? Yes
• Provided background information to the public via links in the agenda or otherwise? Yes
• Maintained civil conduct: attentive, courteous and open to varied opinions? Yes
• Provided adequate time for public input? 2 minutes
• Appeared members were prepared? Yes
• Appeared that an action item, not put on agenda for closed session, was discussed in closed session vs. in public session?           No                

• Making Democracy Work: Civic Education
• Social Safety Net: Much of what Measure X monies are to go to programs that are of safety net needs.
• DEI

• Made comments on their thoughts regarding the joint meeting of MXCAB and BOS…a first ever.  The Board listened.  MXCAB members thought they did not get everything, but did get much of what they recommended.  Did think the process was fair.
• Frustration over the unallocated monies, the delays, etc.  Still want more transparency, process needs streamlining so as to get the money out to CBOs.
• How is the BOS getting accountability for expenditures such as that which was designated for infrastructure? Seems CBOs are expected to report, but not others, so there seems to be an imbalance in what is being expected.
• Summary of Allocations Approved at the December 12, 2023 Board of Supervisors Meeting: Considerable discussion about some of the one-time expenditures and the understanding  of why the ORESJ was receiving 1 million dollars for developing a plan for the African American Wellness Hub
• $29 million is left of MX monies. Early April, BOS holds budget hearing. May is final decision for these funds.
• Next few meetings are to work on a process for recommendations for these revenues

Did the agency promote rules publicly and enforce them?  Yes

Adjourned 8:01