Why work with the Leage?
About Us
The League of Women Voters of Connecticut is a nonpartisan political organization encouraging informed and active participation in government. It influences public policy through education and advocacy.
- We never support or oppose any political party or candidate.
- We are advocates.
- We work to influence public policy through education and advocacy.
- We act after study and member agreement to achieve solutions in the public interest on key community issues at all governmental levels.
The LWVCT has two separate and distinct roles:
- Voters Service/Citizen Education: we present unbiased nonpartisan information about elections, the voting process, and issues.
- Action/Advocacy: we are also nonpartisan, but, after study, we use our positions to advocate for or against particular policies in the public interest.
The LWVCT consists of two distinct organizations: the League of Women Voters of Connecticut Education Fund, a 501(c)3 nonprofit organization which sponsors activities to help Connecticut voters become better informed on current issues and active participants in government; and the League of Women Voters of Connecticut, a 501(c)4 organization which takes action by advocating for public policies supported by our members.
To view any current openings visit Indeed and see below.
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Nonprofit Office Administrator
Manage the Hamden office ensuring that the required office functions are operating efficiently and effectively including replenishing office supplies etc. Be present in the office, answering the phone, connecting callers with appropriate staff or board members, make all check deposits, respond to or forward emails and be the main point of contact for vendors, landlord, etc.
- Ensure that all Connecticut state and US federal reports and filings are submitted accurately and on time. These would include IRS filings, CT Lobbying reports and other required submissions
- Oversee LWVCT financials and recordkeeping as directed by the Treasurer and Bookkeeper.
- Help with on-boarding documents for all new employees and interns as directed by Voter Service and Advocacy board members.
- Ensure donations are deposited regularly and documented in CRMdatabase. Mail gift acknowledgement letters in a timely manner. Provide regular reports to the board about donations, in addition to special reports on annual Education and Advocacy fundraising drives
- Ensure payments to vendors, utilities, and other recipients are made on time and properly documented. Review contracts and agreements with all vendors, flagging potential issues for Board review.
- Keep a running calendar of deadlines related to finances, taxes, insurance, and other compliance issues. Document office processes. Keep well organized records of League activity, including archives.
- Track LWVCT grantees and ensure they fulfill the requirements of their grants. Provide reports on this activity to the Board.
- Work closely with the President and the Marketing and Communications Manager to support and implement the strategy for LWVCT/EF as determined by the Board of Directors.
- Assist the Marketing and Communications Manager, the CIT Coordinator and CIT Director with administrative support as needed.
- Maintain all records and databases. LWVCT/LWVCTEF uses several databases including Kindful, the LWVUS membership roster, Stripe, Benevity and Constant Contact. Assist the Voter Services board member who oversees the Vote411 platform if/when needed.
- Help plan and organize state-wide convention and conferences and materials as needed throughout the year.
- Assist the Marketing and Communications Manager with the production and publication of League materials, including fundraising appeals. Maintain records of all printed items.
- Assist Local Leagues to help them get important resources, meet deadlines, and fulfill requirements.
- Maintain the “Members at Large” memberships and contact lists.
- Perform additional duties as assigned.
Job Specifications & Qualifications
- Excellent organizational and time management skills with the ability to manage competing deadlines and projects.
- Excellent verbal and written communication skills.
- Customer service orientation; commitment to excellent interactions with diverse groups of people including: the public, LWV members, and leadership.
- Familiarity with non-profit budgeting and bookkeeping.
- Familiarity with state and federal requirements of 501c3 and 501c4 organizations.
- General office administrationexperience.
- Skill in database and records management, financial and word processing software, with the ability to quickly learn specific software applications in these categories.
- Familiarity with accounting and database software. Current software in use includes Kindful; QuickBooks; Google Workspace; Box; Microsoft Word, Excel, and PowerPoint as well as the LWVUS membership roster data base.
General Office/LWVCT Policy
- This position is subject to the policies outlined in the State Headquarters Office Employee Personnel Policies Manual.
- Demonstrate a commitment to the nonpartisan goals of the League of Women Voters, including protection of democracy, voter and citizen education, advocacy, and citizen involvement in government at all levels.
- Represent the LWVCT and LWVCT Education Fund in the best possible light both in the office and outside the office.
- Operate in compliance with local, state, and federal laws.
- Commitment to excellence in every aspect of the job.
- Paid time off
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Monday to Friday 10 AM to 4PM
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Office management: 2 years (Required)
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Financial management: 1 year (Required)
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Nonprofit work: 1 year (Preferred)
