Communications Committee Chair

1. Prepare the newsletter by soliciting and writing articles
2. Send an electronic copy of the newsletter to all members and to lwvmn [at] lwvmn.org and mail newsletter to members who request a printed newsletter
3. Update the local information on the LWVMN website regularly
4. Maintain media contacts and submit articles to local media (papers/cable stations, etc.) about public membership meetings and events
5. Prepare and submit a press release announcing the Zilla Way Award winner
6. Maintain and update the LWV ABC website, Facebook page, Instagram account, Twitter account  and YouTube channel
7. Solicit nominees for the Friend of League Award from the membership and work with the board to select recipient for the Award to be presented at the fall kickoff
8. Prepare and submit a press release announcing the Friend of League Award winner
9. Update and maintain the online LWV ABC Member Handbook
10. Promote use of social media
11. Work with the member outreach coordinator on needed telephone communications
12. Work with members who are communication liaisons to their communities
13. Ensure that members are informed about changes in meeting times and locations
14. Prepare a report on the committee’s activities for the Annual Membership Meeting 

 Membership Committee Chair

1. Provide for recruitment, training, cultivation and retention of members
2. Work with the board to develop a strategy to add diversity to membership
3. Maintain local, LWVMN and LWVUS rosters/databases
4. Maintain currrent contact information in both Gmail Contacts accounts, Mailchimp and SignUp Genius
5. Send updated roster to Webmaster whenever changes are reported 
6. Ensure LWVUS membership database is correct by January 31 for correct per member payment (PMP) calculation by LWVUS and LWVMN
7. Work with the Communications Committee to ensure website and other publications provide the information needed by members to fully participate in LWV ABC
8. Update the Volunteer Opportunities Flyer following the Annual Membership Meeting
9. Update Membership Application/Brochure and online Membership application as needed
10. Update League Basics pamphlet as needed.
11. At program meetings and events

• Greet members and guests
• Provide name tags, sign-in forms, LWV buttons, League Basics pamphlet  and membership applications/brochures
• Set out a container for donations and submit donations to treasurer

11. After program meetings and events:

• Record number of members and guests in attendance at meetings
• When emails are provided by the public
• Add emails to newsletter mailing list
• Send  “Thank you for your interest” emails
• Record letters sent

12. When new members join LWV ABC:

• Send “Welcome” email or letter with interest survey
• Notify President and  of new member
• Notify Newsletter Editor of new members for inclusion in newsletter
• Notify Webmaster so new members have access to the members only website
• Add name and email to contacts in both gmail accounts with a "member" tag.
• Add name and email to Mailchimp with "members" and "book club" tags.
• Add email to group list in SignUp Genius.
• Add contact information, join date and expiration date to LWVMN database
• Add contact information, join date and expiration date to LWVUS database
• Update member roster and send to Webmaster for inclusion on members only webpage.
• Provide with LWV button at next meeting they attend

13. Assist Treasurer and President in contacting members about annual dues renewals

14. Periodically review Membership Committee related webpages and recommend changes to the Webmaster (or designee), including the Join, Member Handbook, Diversity, Equity and Inclusion public webpages and subpages and the “Roster” members only webpage. 

15. Prepare Member Milestone Certificates of Appreciation for Annual Membership Meeting

16. Prepare a report on the committee’s activities for the Annual Membership Meeting

Program Committee Chair

• With board input, plan monthly meetings for local, LWVMN, and LWVUS topics 
• Notify Communications Chair and Webmaster (or designee) of program title, description, location, date and time as soon as monthly meeting is confirmed. 
• Arrange for taping of Program Meetings with cable television partners
• Provide Webmaster (or designee) with power point presentation or other documents related to the monthly meetings.
• Notify Hospitality Committee Chair of program meeting of location, date, time and food/snack needs for in person program meetings.
• Periodically review Program Committee related webpages and recommend changes to the Webmaster (or designee), including the Spotlight on Issues public webpage and monthly meeting calendar program event.
• Prepare a report on the committee’s activities for the Annual Membership Meeting

 Voters Service Committee Chair

• Plan and conduct candidate forums and voter registration events
• Provide training for members for Voters Service activities
• Update and distribute voter service related materials and publications for the public
• Apply for Voter Service grants and complete the Voter Services grant report
• Report on our nonpartisan policy at Annual Membership Meeting and recommend changes for Annual Membership approval
• Report on Candidate Forum Ground Rules at annual board retreat and recommend changes for Board approval
• Periodically review Voter Services related webpages and recommend changes to the Webmaster (or designee), including the Voter and Election Information public webpage and subpages and the “Voter Services” members-only webpage
• Prepare a report on the committee’s activities for the Annual Membership Meeting